Information for leasehold and commonhold properties

Home Information Packs (HIPs) for leasehold and commonhold properties must include the same mandatory documents as freehold properties. However, there are some additional documents which must also be included.

Information for leasehold properties

You must include a copy of the lease. An official copy of the lease will usually be available from the Land Registry. The leaseholder should also have a copy but, if neither option is available, you should be able to obtain a copy from the landlord or managing agent.

If the property is registered , information on how to obtain an official, court-admissible copy of the lease (along with the associated fee) is available. Find information on registered property on the Land Registry website.

There are a number of optional leasehold documents which can be included should the seller wish it, including:

• regulations or rules that apply to the property not mentioned in the lease and any proposed amendments to these
• statements or summaries of service charges covering the previous years
• the most recent requests for payment of service charges, ground rent and insurance against damage for the building in which the property is situated
• details of personal injury claimed because of the building or an event that took place within the building during the period before marketing began
• the name and address of the current or proposed lessor and details of any managing agent appointed or proposed by the lessor to manage the property
• a summary of any works being undertaken or proposed that will affect the property or the building in which it is situated

Information for commonhold properties

The following documents must be included in a HIP for commonhold properties:

• Official copies of the individual register and title plan relating to the common parts and the commonhold community statement referred to in the register. You can obtain these for a fee from the appropriate Land Registry office. Copies are acceptable as evidence in court. Find information about obtaining copies of the individual register and title plan on the Land Registry website.
• Copies of any regulations or rules not described in the commonhold community statement and any proposed changes to those regulations or to the commonhold community statement.
• Copies of any requests for payments made in the previous 12 months to do with the commonhold assessment, reserve fund levy and insurance (if not covered by a request for commonhold assessment).
• The name and address of any managing agent or other person appointed or about to be appointed by the commonhold association to manage the commonhold.
• Details of any proposed works to the property or the common parts.